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Friday, May 11, 2007

How to easily Determine the Number of Times a Word is Used in a Document in Microsoft Word

Using the Word Count feature of Microsoft Word, you can easily find out exactly how many words are in your document. All you have to do is click the Word Count option from the Tools menu.

But what if you want to find out how many times a specific word is used in a document? One way you can count the number of occurrences of a single word is to start at the beginning of the document and work your way to the end, manually keeping track of each occurrence. An easier method is to use the Find and Replace option as described below.

  1. From the Edit menu, click Find and select the Replace tab or click CTRL+F
  2. Type the word you want to count in the Find what field
  3. In the Replace with field type: ^&
  4. Click Replace All

A dialog box will appear indicating how many replacements Word has made. This tells you how many times the specific word occurs in the document. By using the '^&' characters, Word does not actually make any replacements.